Hosting Policy

The following Terms and Conditions ('Agreement') constitute a legally binding contract in connection with the listing of your property ('Location') with Easy Locations, LLC ('Company'), a California limited liability company ('Company').  In the Agreement, we refer to you and to all persons who own and control the Location as the 'Grantor'.   This Agreement relates to the showcasing and marketing of your Location to producers and production companies engaged in scouting, rehearsing, photographing, filming and recording scenes and sounds for motion pictures, commercials, and other sound and video products (collectively 'Video Products').

  1. GRANT OF RIGHTS AND LICENSES.  

  1. Subject to limitations set forth in Section 2, Grantor hereby gives the Company a license to: (i) enter the Grantor’s Location for the purpose of recording the interior and exterior, which may, in the Company’s opinion, be suitable as a filming venue; (ii) marketing the Location by placing the photographs and/or video of the Location or portions thereof on the Company’s website; (iii) showcasing the Location to scouting representatives, and (iv) contracting with producers/production companies in connection with development and creation of a Video Product at the Location, subject to procedures described in Section 3.  

  1. The Grantor hereby grants the license to the Company to access the Location and to permit access to the Location to third party producers/production companies for the purpose of utilizing the Location in the development and creation of a Video Product.  This license includes, but is not limited to, the right (but not the obligation) to photograph, film and use in such Video Product the actual name, if any, connected with the Location or to use any other name for the Location. If the producer/production company chooses to depict the interior of any structures located on the Location, Grantor agrees that such depiction shall be made in the sole discretion of the producer/production company and the Grantor shall have no right to demand that it be depicted in any particular manner.

  1. The Grantor hereby grants the Company and/or third party producers/production companies the license to exhibit, transfer, distribute, reproduce in any and all media which currently exist or which may exist in the future, license, sublicense any and all Video Products involving the Location or any part thereof, in perpetuity and in all countries of the world, subject only to consideration payable to Grantor pursuant to Section 4.  

  1. CONDITIONS ON THE USE OF LOCATION.  The Company shall have the right to offer the Location for development, production, filming, and other access related to the creation of a Video Product subject to the schedule described in a separately executed Commercial/Residential Property Checklist, which is deemed incorporated into this Agreement by reference.

  1. COMPANY’S COMPENSATION.  The Company collects a commission for its services.  The commission is calculated as a percentage of the remuneration paid for the booking of the Location.  The Company may change the rates of its commission from time to time.  For the current rate of commission, please press here.

  1. CONTRACTING AND FILMING PROCEDURE.  The Grantor and the Company shall generally follow the following contracting procedure:

  1. If a third party producer or production company is interested in filming at the Location, the Company will contact the Grantor by electronic mail to arrange for the arrival of a person known as a 'location scout'.  A location scout will make additional photographs of the Location with the focus on those areas or portions of the Location, which may be of interest given the nature of the filming project.  There may be more than one visit by a location scout in connection with a single filming project.

  1. If the Location is subsequently selected for filming, the Company shall contact the Grantor by electronic mail with details including the date, time, duration, and nature of the filming project.  

  1.  Before commencement of filming, the Grantor may be required to review and sign additional agreements, contracts, consents, and waivers acceptable to the producers or production company.  The Grantor understands that the Location may not be utilized for filming if these additional documents are not signed.

  1. Before the commencement of filming, the Grantor will be provided with insurance certificate covering the filming at the Location as well as the general description of script elements involving the Location.  The Grantor hereby releases the Company and promises to hold the Company harmless against any and all claims arising from or relating to this Agreement to the extent that such claims are not subject to or covered by insurance described in this Section.

  1. Before the commencement of filming, the Grantor will be provided with certificates or other documentation demonstrating the status of the producer/production company for purposes of determining an appropriate compensation rate.  Generally, compensation rates vary depending on the type (e.g. student, independent, commercial) and the duration (hourly or daily) of production.  The initial rates are set forth on the Commercial/Residential Property Checklist issued to the Grantor.  However, the Company may change the applicable rates at any time by notice sent via electronic mail.  The Grantor shall not permit the filming of any Video Product at the Location at the rates, which are lower than the rates set forth in paragraph (a) of this Section.  If the Grantor desires to reduce the applicable rates, the Grantor shall give a written notice thereof to the Company and the Company shall have the benefit of such lower rates as of the date they are first offered to any person.  

  1. During the filming, the producers, production company, and/or the representative of the Company shall have the right to bring personnel and equipment (including props and temporary sets) onto the Location and to remove same after completion of its use of the Location.

  1. The Grantor shall have the right to monitor any and all filming events at the Location subject to the rules and regulations of the producers.  If the Grantor is not available, the Company may provide its own monitor upon request.  

  1. At the commencement and at the completion of each filming/production event, the Grantor and/or the Company’s monitor requested by the Grantor will be required to prepare check-in and check-out list to evidence (i) the condition of the Location before and after the production, (ii) the duration of the production (including any overtime); and such other issues and matters as may be relevant to this Agreement.

  1. If any production is not completed within the originally booked time, the Grantor shall be entitled to 'overtime' compensation equal to the contracted hourly rate multiplied by a 20% mark-up.  In case the Location was contracted for a daily rate, the overtime compensation will be equal to overtime hours of production multiplied the daily rate, multiplied by a 20% mark-up, and divided by 12 (the number of presumptive hours in a filming date).

  1. TERMINATIONS AND CANCELLATIONS.  

  1. This Agreement and the license issued hereunder may be terminated by the Grantor at any time, upon a written notice, provided that such termination shall be effective on the last of the following two dates: (i) the sixtieth (60th) calendar day from the date of such notice or (ii) the last day of filming then scheduled at the Location.  Each and every provision of this Agreement shall be in full force and effect until and unless it is terminated as provided hereinabove.

  1. The Grantor may cancel any production of a Video Product at the Location, without incurring any cost, if such cancellation is made more than sixty (60) days prior to the first scheduled day of production.  If cancellation is made between the sixtieth (60th) and the (30th) day prior to the first scheduled day of production, the Company shall withhold a cancellation fee of eighteen percent (18%) of the remuneration received by the Grantor from the next production/booking at the Location.  If the cancellation is made less than thirty (30) days prior to the first scheduled day of production, the Company shall withhold a cancellation fee of thirty percent (30%) of the remuneration received by the Grantor from the next production/booking at the Location.

  1. Notwithstanding anything to the contrary in this Agreement, the Grantor shall not cancel any booking/production date less than twenty (20) days prior to its first scheduled date.  Violation of this provision shall be deemed a material breach of this Agreement and the Grantor, in addition to any other remedies available under the law, shall be removed from the Company’s website.

  1. PREFERRED METHOD FOR RECEIPT OF PAYMENTS.   At the time of the first payment, the Grantor shall provide to the Company instructions for the direct deposit of funds.  The Grantor shall have the right to change such instruction from time to time.

 

  1. ALTERATIONS TO LOCATION. The Grantor agrees that, subject to additional permission by Grantor, if it becomes necessary to change, alter or rearrange any equipment at the Location belonging to Grantor, the Company and/or third party producers shall return and restore said equipment to its original place and condition, or repair it, if necessary.  

  1. COMMUNICATIONS.  Unless otherwise expressly stated in this Agreement, all notices, authorizations, and other communications between the Grantor and the Company will be delivered by email, and no additional means of delivery shall be deemed necessary.

  1. BILLING CREDIT.  The Grantor acknowledges that any identification of the Location which producer/production company may furnish shall be at its sole and absolute discretion.

  1. MODIFICATION OF THIS AGREEMENT.  Except as otherwise provided, the Company reserves the right to amend this Agreement upon an advance thirty (30) notice.  The Grantor hereby agrees that, as a sole remedy, if the Grantor does not agree to the proposed amendment, the Grantor shall have the right to terminate it as provided in Section 5(a) above.

  1. RELEASE. The Grantor releases and discharges the Company, its employees, agents, licensees, successors and assigns, as well as third-party producers/production companies engaged in filming at the Location, from any and all claims, demands or causes of actions that Grantor may now have or may from now on have for libel, defamation, invasion of privacy or right of publicity, infringement of copyright or violation of any other right arising out of or relating to any utilization of the rights granted herein.  The Grantor further releases and discharges the Company, its employees, agents, licensees, successors and assigns from any and all liability in connection with wrongful acts or omissions of any persons not affiliated with the Company.  The Company does not conduct background checks on the employees or agents involved in the production at the Location and disclaims any and all liability in connection with their personal conduct.

  1. INTERPRETATION.  This Agreement shall be interpreted and enforced in accordance with the law of the State of California.  The terms of this Agreement may be enforced by specific performance and injunctive relief.